The article below explains the update procedure for projects that were initially submitted through BASEC (submissions.swissethics.ch).
For a first update to projects that were initially submitted outside of BASEC (possible until 31.12.2015), you need to use the form FORM FOR UPDATING PROJECTS INITIALLY SUBMITTED OUTSIDE OF BASEC in your account (under Submit an application).For subsequent updates to these projects, the procedure is the same as explained below: go to My account --> Manage my applications and update and re-submit your project(s).
During the evaluation of a project by the Ethics Committee(s), your project remains locked, but is still visible in your account.
After the Evaluation the Lead EC will unlock your project and you may open it from your account to submit additional or new documents, or to edit and submit new information in form fields.
Except for some reports that could reveal the blind, all new, additional, or new versions of documents are submitted through the existing form of your project. Depending on the situation you may replace existing documents or add new documents leaving the former versions in place.
Remember to give a short description of your update on the bottom of Screen 14 (Submission Summary).For revised documents: Upload one version in track-change mode where all suggested changes are marked and one clean version with the changes accepted.
Each update scenario is covered in the next few paragraphs. A subsequent submission can involve any combination of the cases outlined here.
If you need to send an urgent update and your project is currently locked, please contact the Ethics Committee by email, phone or through the support form in the web-portal.
Note: In document categories with a star *, at least one document has to be present to be able to submit. For technical reasons this has to be the first document in the category. If you need to replace or delete the first document in a required category, you therefore need to upload the replacement in the first upload space. In case the first document just needs to be deleted with no replacement, and there are already other documents in the category, please do the following:
Note: Documents you delete will be removed from your project form, but the EC(s) can still access them if needed.
(*) If you exceed the maximum number of uploads for a document category, please upload your new document under category 39. Varia.
Note: Information you replace will be removed from your project form, but the EC(s) can still access it if needed.
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