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Submission of a jurisdictional inquiry

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When should I submit a jurisdictional inquiry?

A jurisdictional inquiry1 is submitted to the ethics committee (EC) to clarify whether the research project falls within the scope of the human research act (HRA) and / or to request a declaration of no objection2 in case the research project does not need an EC approval.

If such a clarification is needed, the jurisdictional inquiry must be submitted to the EC before the research project is started.

1 The jurisdictional inquiry is also called "clarification of responsibility"; in German “Zuständigkeitsabklärung”, in French “Clarification des compétences”, in Italian “Esame della competenza”.

2 In the absence of on ethical approval of the research project, a declaration of no objection is often asked by medical and scientific journals before accepting an article for publication. The declaration of no objection is provided in the language of the EC the application is submitted to. Upon specific request, the EC provides a ‘non-official’ translation in English of the declaration of no objection (see further below for more information).

 

Where do I find the form in BASEC?

Login into BASEC and click on Submit an application in the menu bar on top of the screen. Then go to Clarification of Responsibility / Support Request and click on ‘submit an application’.

 

How do I fill in the form?

In the form: Type of request*: select jurisdictional inquiry,

and in the drop-down menu This request should be directed to* select the EC you would like to submit the jurisdictional inquiry. When you select the EC, please consider that the EC will answer in the official language of its canton/region. Some ECs offer the option to ask for declaration of no objection in English (non-official translation), in addition to the official declaration issued in the language of the EC. This option is shown in the form for those ECs that offer this service.

Continue filling in the form following the instructions given on the form.

Upload a “brief description of the project” (it's highly recommended to use this template), and any other documents that might be relevant to the ethical review, e.g. Patient Informed Consent or questionnaires that are given to the participants.

Note: Some ECs may charge a fee for jurisdictional inquiries and/or for declarations of no objection as per the scale of fees. If the EC decides that the research projects falls within the scope of the HRA and must be submitted to the EC for approval, the EC can decide not to charge for the jurisdictional inquiry and only charge for the regular submission. If you need more information on that, please contact the EC you intend to submit to.

Click on Submit to submit your request to the selected EC.

A confirmation screen follows the successful submission and an automatic confirmation email is sent to the login email address acknowledging the reception of the form.

Attachments:
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Article ID: 23
Category: Jurisdictional inquiries / general questions
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